What is the value of investing in document management software?
Managing loads of files, papers, evidence, notes, and so on are many things that come under managing documents. Without a good grip on documents, no legal department can survive on a matter. Every in-house counsel matter is different, its complexity is different, clients are different, and so are the documents.
For every legal department, an in-house legal document management solution is crucial to grow and earn profit. Clients get attracted by your work and the legal profession is all about how quick and fast you are in managing tasks, documents, files, and many more. No client will invest in a lawyer who doesn’t have a proper management system to operate from.
MatterSuite legal practice management software is a whole matter management solution to help the legal departments in every aspect of their legal practice. With a help of advanced document management features, MatterSuite legal corporate departments manage legal department documents in a single software.
This blog will guide you towards a comprehensive understanding of how document management works and why implementing a cloud-based system is essential for your legal department.
Digitalization, who is it for?
Digitalization is spreading at a rapid pace. Working remotely and flexibly is now the norm for every industry. Now, with so many options and techniques, many law firms and even corporate departments are switching to newer ways to boost their productivity in less time.
It’s not just the flexibility the new digital world is providing, but the cost-friendly element many sectors are attracting towards the shift. Overhead costs like office rent, office electricity, daily office maintenance, etc. costs are being saved from online tools in hand.
It was never assumed that the legal sector will move forward from its traditional approach and welcome the new digital softwares in the law practice. With the growing demand to work remotely, the idea to enrich the legal sector with newer solutions is rising at all levels. New legal tools are being used, new softwares are kept in the workplace and many new techniques are executed to have a smooth flow of work in the organization.
Document management software: what is it?
MatterSuite document management software is a complete document solution to help your legal department in streamlining workflow. Document management software should offer some top-notch features that make it a good fit for a legal department.
It offers various functionalities under its document management feature:
1.Create document and templates
2.Upload files directly
3.Create a full folder
4.Search any documents
5.Edit and delete any documents from the list
What a document management system can do for legal departments?
A good document management software can add huge profits to a legal department without taking much cost and time.
- Flexible Process
Documents can’t be managed from anywhere if it’s from a manual approach. An automated solution is a quick way to enhance document management at your workplace. Many law firms incurred positive results from the use of a document management solution. Legal departments can easily manage numerous documents with MatterSuite’s document management software no matter where they are.
- Anytime Access
Accessing documents is a really tedious task to be managed in every legal department. There are so many cases and so many documents to be kept. But what if you need only a single document related to a specific case? How to access it quickly? MatterSuite law practice management software gives you a full base to access any type of document or information with just a click with no hard process.
- Unlimited Storage
Every legal department faces troubles while storing uncountable data. Manual storage not only takes more time but requires additional efforts while securing each file and data daily. Document management software eases the work of legal corporate departments by giving them a tool that can store unlimited documents on a single screen. One can easily keep a check on every document in just a few minutes.
- High-Tech Security
Security is one of the major concerns of every client and lawyer. No client wants to invest in a firm where there is a security question. Brand value is linked to client satisfaction and if your client is not satisfied, it’s hard to find new, happy clients. Keeping the information of your client secure, you make sure that your client is never worried about their data and is ready to invest in you. MatterSuite provides security to all the documents, files, and information kept in the software.
- History Evaluation
Whether it be a small document or an extensive file that is stored for years. MatterSuite gives you a complete history of all the documents and presents an entire list of the same on a single screen. Evaluate and analyze every single piece of information stored in just a few minutes and get a detailed insight regarding all the data at once.
- Customized Templates
Creating your own document template seems a hectic task to be carried on. But what if the template is designed in a way to make it simpler to customize it in the way you want? MatterSuite offers an exceptional feature that helps legal departments in creating a whole new document template with just a simplified formatting process.
- Hassle-free Searches
What if you want to find a really old document? Following the traditional method in this scenario may create a lot of chaos and trouble for the whole department. Searching for a single file from a bulk of files needs a lot of time and personal effort. MatterSuite cloud-based document solution gives full functionality to search any document with its name and get it with just a click of your finger.
- eTags
Online tagging is not what every document management software offers. Shifting from the traditional sticky notes is really important to professionalize legal department work smartly. MatterSuite document tagging feature helps the user in adding tags to its documents and then searching them whenever needed from the specified keyword. One can easily add many similar documents under one tag to make it more clear while investigating a case.
Frequently Asked Questions
Conclusion
With all the necessary attachments, document management software is the right tool to carry all your documents to a centralized place. A legal department is difficult to manage and so are the documents. Modern solutions play a crucial role in molding the entire way a department deals with many documents and files. Paperwork seems huge in the legal sector, but not with the new automated solutions coming up in the legal world. Tremendous benefits are observed by the usage of good document management software.
