Legal E-Billing & Invoicing Software

Legal departments need e-billing software like MatterSuite to reduce the hassle of invoices and payments. It streamlines the entire billing process. Here's how legal e-billing software helps:

• It automates generating invoices, review, and approval, reducing billing chaos and errors.

• The software ensures compliance with billing rules and legal industry standards like LEDES format and UTBMS codes, and helps in avoiding penalties.

• Track every legal spend, budget, and payment in real-time with e-billing, letting the teams stay updated with spending by audit trails and take data-driven decisions.

• Legal e-billing platforms offer flexible billing options such as hourly rate, flat fee, or contingency. With multiple currencies and multiple languages supported. Additionally, it provides a separate client portal for sharing invoices, keeping clients updated, and accepting payments.

• Its custom reports and dashboard provide detailed real-time insights into financial status for better decision making

Electronic billing software streamlines the whole process of generating invoices, sending them to clients, and accepting payments. Here are some of the key benefits mentioned below:

• The software manages role and client-specific rate assignments and timekeeper billing rates.

• It lets the team add multiple payers to matters depending on the client's requirements.

• Legal departments can set the budget, add budget caps, get alerts for budget threshold, manage the matter budget utilization, and allocation.

• Additionally, they can accept payments through eCheck, credit card, and debit card.

• Take action on invoices, including edits, delete, email, write off, and more. And share invoices and accept payments through the client portal securely.

• Handle Tax and VAT for each region and generate currency-wise reports.

• Provide real-time data insights of matters in terms of billing, including time/date/user stamps on billing actions.

• Legal e-billing software generates bills in LEDES format using UTBMS codes and ensures consistency across vendors and compliance for corporate clients.

The software is designed specifically to help legal teams and law firms save time, reduce errors, control costs, and provide a better experience for both staff and clients. Its key features are mentioned below:

• It captures every billable hour and creates custom invoices in LEDES and UTBMS formats to ensure transparency and compliance. In just a few clicks, with multiple currencies and multiple languages supported. Automated time and expense tracking means fewer errors and no revenue is left behind.

• Legal teams can set custom rates by staff, matter, or client. Bill hourly, by flat fee, or on contingency. Split invoices, combine bills, and handle multiple payers easily.

• The software tracks legal spend, manages budgets, and gets real-time insights into every matter. Set budget caps and receive alerts before you overspend. And share invoices securely, accept online payments, and keep clients in the loop with a branded, easy-to-use client portal.

• In-house teams make smarter decisions with export-ready, real-time reports on billing, payments, and financial performance. And stay compliant with trust accounting rules, manage retainers, and integrate seamlessly with your favorite accounting tools.

• Additionally, the software helps to enjoy intuitive navigation, robust security, and role-based access controls so your team can work confidently and efficiently.

MatterSuite is a tool designed specifically for law firms and legal departments that makes the process of billing and payment easy and customized as per the client's requirements. It includes:

• Recording billable hours and costs to ensure every dollar is counted.

• Customize billing modules based on hourly, flat fee, or contingency, let the teams set rates by staff, matter, or client to fit your unique billing needs.

• Track spending and budgets across matters in real-time with audit trails to avoid errors and keep costs in check.

• Allows the legal department to share invoices and accept payments online through a secure portal, improving client satisfaction and cash flow.

• It supports multiple currencies and languages with live exchange rates to handle international clients effortlessly.

• The software manages operating and trust funds seamlessly, syncing with popular accounting tools law firms already use. Additionally, the legal department can access detailed, exportable reports that help them analyze financial performance and optimize their legal spend.

MatterSuite’s Electronic billing software benefits legal teams in numerous ways, including easing billing, tracking budgets, and customized invoice templates. Here are some of its key benefits mentioned below:

• MatterSuite automates billing tasks like time tracking, invoice creation, and approvals, freeing teams from hours of billing work and letting them focus on legal matters.

• Help legal departments in managing both operational and trust accounts, or send a trust request under one roof.

• The software goes even further and allows outside counsel to generate bills and share invoices through a secure portal.

• Mattersuite integrates with third-party accounting tools like QuickBooks and others, so the team can unify the billing process.

• It lets the legal team allocate invoice payments from trust or retainer funds and get alerts for low retainer balances.

• Additionally, the law firms can export-ready reports for executive and finance presentations in PDFs, Excel, or other formats.

MatterSuite is built keeping in mind the needs of the corporate legal team. It is a tool that can be used by everyone on the legal team. Here's who will use MatterSuite’s E-billing features in the corporate legal team:

• General Counsel/Chief Legal Officer: They use e-billing to get complete visibility into legal costs, manage outside counsel expenses, and make strategic decisions for the department.

• Deputy General Counsel: The software supports the General Counsel by managing specific matters or practice areas, reviewing billing reports, and ensuring compliance is followed.

• Legal Operations Manager: The legal operations manager can set up billing rules, manage workflows, and oversee the entire billing process. They mainly use e-billing to automate invoice routing, enforce billing guidelines, analyze legal spend, and generate reports for leadership.

• Corporate Paralegal: They can enter time and expenses, prepare billing entries, and assist with invoice generation. They help ensure all billable work is recorded accurately and support the billing process by organizing documentation and communicating with outside counsel as needed.

Absolutely!!! MatterSuite incorporates ISO certified infrastructure, enterprise-grade security, data encryption, and follows important financial and legal industry compliances.

MatterSuite enables secure sharing and storage of invoices, expenses, and documents, reducing risks that come with email.

It uses cloud-based solutions to keep all legal departments' matter documents and billing information in one protected place, and features like secure e-signatures and client portals further enhance data safety.

Yes!! MatterSuite integrates with the tools that the legal department already uses for accounting. It connects with tools like QuickBooks and other platforms to help the legal departments in:

Ensuring all the billing and payment data is consistent and up to date.

Simplify financial reporting and audits.

Avoid double entries and improve overall accuracy and compliance.

Yes!! We provide full implementation support and training for your team on the E-Billing module. Our experts will help set up MatterSuite to fit your needs, guide you through the entire onboarding process, and make sure everything runs smoothly through remote live sessions, and if the team cannot make it to the live session, we provide on-demand pre-recorded sessions.

We also offer easy-to-follow online training sessions, resources, and ongoing support so your team can quickly learn how to use all the E-Billing features with confidence. If you have any questions or need help at any point, our support team is available 24*7 through chat, emails, phones, and demo calls to ensure a smooth transition and onboarding process.

MatterSuite’s legal e-billing software is designed to meet the unique needs of legal teams and scale effortlessly as your department grows. The e-billing features come built-in with your subscription at no extra cost.

With MatterSuite, you get advanced billing tools, automated invoice generation, compliance checks, and real-time spend tracking, all included in one simple, affordable package. Manage your legal billing smoothly and securely with MatterSuite, without worrying about extra charges.

Yes!! Legal departments can see a demo of MatterSuite’s E-Billing features tailored to their legal department’s needs. They can schedule a one-on-one demo where our team will walk them through the key e-billing tools, show how they fit team workflows, and answer any questions they have. This way, you get to see exactly how MatterSuite can help your team manage billing, expenses, and reporting more efficiently.

You can also start a 7-day free trial with full access, so your team can explore the platform.

MatterSuite automates the legal invoice submission process for our outside counsel in simple ways. Here’s how:

Outside counsel can submit invoices directly through a secure co-counsel portal, supporting standard legal formats like LEDES for quick and accurate processing.

The system reviews submitted invoices against billing guidelines, flagging any errors or non-compliant entries before they reach the team.

Both the team and outside counsel can track the status of invoices, see approvals, and monitor payments in real time, reducing back-and-forth emails and confusion.

All invoice data is captured and organized, making it easy to generate reports and gain insights into legal spend and vendor performance.

Yes!! Legal departments can see a demo of MatterSuite’s E-Billing features tailored to their legal department’s needs. They can schedule a one-on-one demo where our team will walk them through the key e-billing tools, show how they fit team workflows, and answer any questions they have. This way, you get to see exactly how MatterSuite can help your team manage billing, expenses, and reporting more efficiently.

You can also start a 7-day free trial with full access, so your team can explore the platform.

Yes, with MatterSuite, legal departments can easily manage and track payments to outside counsel all in one place. The platform allows legal teams to:

• Record and monitor all invoices from outside counsel, so they always know what’s been billed and what’s pending.

• Track payment status in real time and see which invoices are approved, paid, or still outstanding.

• Keep all payment records, vendor expenses, and legal spend data organized and accessible for the team.

• Generate reports showing total spend on outside counsel, helping to stay on budget and make informed decisions.

MatterSuite’s E-Billing helps to reduce legal spend and control costs by:

• The software records time, expenses, and invoices automatically, reducing manual errors and saving the team valuable time.

• The legal departments can see all legal expenses and budgets in real time, so they always know where the money is going and can catch overspending early.

• MatterSuite generates comprehensive reports and analytics, helping law firms spot trends, identify cost-saving opportunities, and make smarter decisions about legal budgets.

• Teams can set budgets for matters and receive alerts when the legal team is close to their limits, helping them stay on track and avoid surprises.

• Automated checks make sure all invoices follow billing guidelines, preventing over-billing and reducing disputes.

• Assign the right rates to the right people and matters, so the firms only pay for what’s necessary.